KYC & AML Policy

Oakshore Pte. Ltd. ("Oakshore") provides a secure digital environment for verified startups and institutional investors. To maintain the integrity of our ecosystem, prevent fraud, and mitigate the risks of money laundering and terrorist financing, Oakshore enforces a strict Know Your Customer (KYC) and Anti-Money Laundering (AML) policy.

While Oakshore operates as a software-as-a-service (SaaS) platform and not a licensed financial institution, our verification protocols are designed to align with global institutional standards, including those outlined by the Monetary Authority of Singapore (MAS) in its Guidelines on Prevention of Money Laundering and Countering the Financing of Terrorism.

1. Customer Identification Program (CIP)

No User may access live Deal Rooms, communicate with other network participants, or view confidential deal information without first passing our identity verification process. The required documentation varies depending on your role on the Platform:

For Startups (Founders & Corporate Entities):

• Certificate of Incorporation or equivalent business registration documents.
• Official business profile (e.g., ACRA BizFile in Singapore or regional equivalent).
• Identification of Ultimate Beneficial Owners (UBOs) holding 25% or more of the company's voting rights or share capital.
• Government-issued identification for the authorized platform user (e.g., Founder or CEO).

For Investors (LPs, VCs, Syndicates & Family Offices):

• Proof of corporate entity status or fund registration.
• Proof of accreditation status, where applicable under local securities laws (e.g., Accredited Investor declarations under the Securities and Futures Act (Singapore), Rule 501 of Regulation D (US), or equivalent).
• Government-issued identification for authorized signatories and managing partners operating the account.
• Country of tax residence declaration.

2. Sanctions Screening & AML Protocols

Oakshore conducts screenings of all applicants against global sanctions and watchlists using industry-standard compliance tools and databases. This includes, but is not limited to:

• Office of Foreign Assets Control (OFAC) Sanctions Lists (US).
• United Nations Security Council (UNSC) Consolidated List.
• Monetary Authority of Singapore (MAS) targeted financial sanctions.
• HM Treasury Financial Sanctions (UK).
• European Union Consolidated Sanctions List.
• Screening for Politically Exposed Persons (PEPs) and adverse media reports.

Oakshore strictly prohibits Platform access to any individuals or entities residing in, or originating from, comprehensively sanctioned jurisdictions as designated by the United Nations, OFAC, or MAS.

3. Continuous Monitoring & Re-Verification

KYC/AML compliance is not a one-time event. Oakshore maintains ongoing monitoring of User accounts, including:

• Periodic Re-Verification: Investor accreditation status and corporate documentation may be re-verified annually or upon any material change in the User's corporate structure, beneficial ownership, or regulatory status.
• Activity Monitoring: If suspicious activity is detected within the Platform (such as unauthorized sharing of Deal Room credentials, anomalous access patterns, or conduct inconsistent with the User's stated profile), Oakshore may request updated documentation or immediately suspend the account pending an internal review.
• Sanctions List Updates: Watchlists are refreshed periodically, and existing Users are rescreened against updated lists.

4. KYC Data Retention

KYC/AML verification documents (government-issued identification, proof of address, corporate registration, and accreditation materials) are retained for five (5) years following account closure, in alignment with MAS Customer Due Diligence (CDD) guidelines and international anti-money laundering standards.

All KYC documents are stored in encrypted, access-controlled storage. Access is restricted to Oakshore's compliance personnel and authorized administrators only. Documents are securely destroyed upon expiry of the retention period. For full details on data retention, please refer to our Privacy Policy.

5. Right of Refusal & Reporting

Oakshore reserves the absolute right to refuse Platform access to any applicant if we determine the applicant poses a compliance, reputational, or security risk to our network. While Oakshore is not obligated to disclose specific reasons for denial, Users may contact our Compliance Desk at dpo@oakshore.app for general guidance on the denial.

In the event that Oakshore detects suspected money laundering, terrorist financing, sanctions evasion, or other illicit activities, we are committed to cooperating fully with relevant law enforcement and regulatory agencies in the applicable jurisdictions. We may be legally prohibited from informing the User that a report has been made.